Send confirmation + FYI emails for bulk payment submissions

app/jobs/notification_mailer_job.rb

@@ -14,7 +14,9 @@ def perform(notification_id, persist_delivered_email: true)
       "event_registration_confirmation" => ->(n) { EventMailer.event_registration_confirmation(n.noticeable) },
       "event_registration_confirmation_fyi" => ->(n) { NotificationMailer.event_registration_confirmation_fyi(n) },
       "event_registration_cancelled" => ->(n) { EventMailer.event_registration_cancelled(n.noticeable) },
-      "event_registration_cancelled_fyi" => ->(n) { NotificationMailer.event_registration_cancelled_fyi(n) }
+      "event_registration_cancelled_fyi" => ->(n) { NotificationMailer.event_registration_cancelled_fyi(n) },
+      "bulk_payment_confirmation" => ->(n) { EventMailer.bulk_payment_confirmation(n.noticeable) },
+      "bulk_payment_confirmation_fyi" => ->(n) { NotificationMailer.bulk_payment_confirmation_fyi(n) }
     }
 
     mailer = mailer_map[notification.kind]&.call(notification)

app/mailers/event_mailer.rb

@@ -19,6 +19,26 @@ def event_registration_confirmation(event_registration)
     )
   end
 
+  def bulk_payment_confirmation(form_submission)
+    @submission = form_submission
+    @person = form_submission.person
+    @event = form_submission.event&.decorate
+    @answers = form_submission.answers_by_identifier
+    @attendees = form_submission.bulk_payment_attendees
+
+    @notification_type = "Bulk payment confirmation"
+
+    @submission_url = event_bulk_payment_url(@event, submission_id: @submission.id) if @event
+    @organization_name = ENV.fetch("ORGANIZATION_NAME", "AWBW")
+
+    mail(
+      to: @person.preferred_email,
+      from: ENV.fetch("REPLY_TO_EMAIL", "no-reply@awbw.org"),
+      reply_to: ENV.fetch("REPLY_TO_EMAIL", "programs@awbw.org"),
+      subject: "AWBW Portal: Bulk payment received for #{@event&.title}"
+    )
+  end
+
   def event_registration_reminder(event_registration, days_until_event: nil)
     @event_registration = event_registration
     @event = event_registration.event.decorate

app/mailers/notification_mailer.rb

@@ -27,6 +27,19 @@ def event_registration_cancelled_fyi(notification)
     )
   end
 
+  def bulk_payment_confirmation_fyi(notification)
+    @submission = notification.noticeable
+    @person = @submission.person
+    @event = @submission.event&.decorate
+    @answers = @submission.answers_by_identifier
+    @attendees = @submission.bulk_payment_attendees
+    @notification_type = "Bulk payment"
+
+    mail(
+      subject: "#{FYI_PREFIX} New bulk payment by #{@person.full_name} for #{@event&.title}"
+    )
+  end
+
   def idea_submitted(notification)
     @notification = notification
     @noticeable = notification.noticeable.decorate

app/models/form_submission.rb

@@ -5,4 +5,32 @@ class FormSubmission < ApplicationRecord
   has_many :payments
 
   accepts_nested_attributes_for :form_answers
+
+  # The event this submission belongs to, resolved through the join role that
+  # matches the submission's own role (e.g. a "bulk_payment" submission maps to
+  # the event_form with role "bulk_payment").
+  def event
+    form.events.find_by(event_forms: { role: role })
+  end
+
+  # Answers keyed by their field's identifier. Bulk payment (and similar) forms
+  # address fields by identifier rather than position.
+  def answers_by_identifier
+    form_answers.includes(:form_field).each_with_object({}) do |answer, map|
+      identifier = answer.form_field&.field_identifier
+      map[identifier] = answer.submitted_answer if identifier.present?
+    end
+  end
+
+  # Attendees captured by the bulk payment form, stored as a JSON array under the
+  # "bulk_payment_attendees" field.
+  def bulk_payment_attendees
+    raw = answers_by_identifier["bulk_payment_attendees"]
+    return [] if raw.blank?
+
+    parsed = JSON.parse(raw)
+    parsed.is_a?(Array) ? parsed : []
+  rescue JSON::ParserError
+    []
+  end
 end

app/models/notification.rb

@@ -26,6 +26,8 @@ class Notification < ApplicationRecord
     event_registration_confirmation_fyi
     event_registration_cancelled
     event_registration_cancelled_fyi
+    bulk_payment_confirmation
+    bulk_payment_confirmation_fyi
     idea_submitted
     idea_submitted_fyi
     report_submitted
@@ -56,6 +58,7 @@ class Notification < ApplicationRecord
 
   NOTICEABLE_TYPES = %w[
     EventRegistration
+    FormSubmission
     Report
     StoryIdea
     User
@@ -69,13 +72,15 @@ class Notification < ApplicationRecord
     [ "Admin FYI (all)", "[FYI]" ],
     [ "Admin FYI: event registration confirmed", "[FYI] New event registration" ],
     [ "Admin FYI: event registration cancelled", "[FYI] Event registration cancelled" ],
+    [ "Admin FYI: bulk payment", "[FYI] New bulk payment" ],
     [ "Admin FYI: idea submitted", "submission by" ],
     [ "Admin FYI: password reset", "[FYI] New password reset" ],
     [ "Admin FYI: workshop log submission", "New WorkshopLog submission" ],
     [ "Admin FYI: contact form submission", "contact form submission" ],
     [ "Contact: form confirmation", "We received your message" ],
     [ "Event: event registration cancelled", "Event registration cancelled" ],
     [ "Event: event registration confirmed", "Event registration confirmed" ],
+    [ "Bulk payment: confirmation", "Bulk payment received" ],
     [ "Idea: confirmation (all)", "has been received" ],
     [ "Idea: confirmation: workshop log", "workshop log has been received" ],
     [ "User: confirm new email", "Confirm your new email address" ],

app/services/event_registration_services/bulk_payment.rb

@@ -19,6 +19,7 @@ def call
         person = find_or_create_person
         create_phone_contact(person) if field_value("payer_phone").present?
         submission = create_form_submission(person)
+        send_notifications(submission, person)
         Result.new(success?: true, form_submission: submission, errors: [])
       end
     rescue ActiveRecord::RecordInvalid => e
@@ -27,6 +28,28 @@ def call
 
     private
 
+    # Emails the payer a confirmation and notifies staff with an FYI.
+    def send_notifications(submission, person)
+      payer_email = person.preferred_email.presence || field_value("payer_email")&.strip
+      if payer_email.present?
+        NotificationServices::CreateNotification.call(
+          noticeable: submission,
+          kind: :bulk_payment_confirmation,
+          recipient_role: :person,
+          recipient_email: payer_email,
+          notification_type: 0
+        )
+      end
+
+      NotificationServices::CreateNotification.call(
+        noticeable: submission,
+        kind: :bulk_payment_confirmation_fyi,
+        recipient_role: :admin,
+        recipient_email: ENV.fetch("REPLY_TO_EMAIL", "programs@awbw.org"),
+        notification_type: 0
+      )
+    end
+
     def field_value(key)
       field = @form.form_fields.find_by(field_identifier: key)
       return nil unless field

app/views/event_mailer/bulk_payment_confirmation.html.erb

@@ -0,0 +1,88 @@
+<h1>Bulk payment received</h1>
+
+<div style="margin-top: 36px; text-align: left;">
+  <p>
+    Hello <strong><%= @person.full_name %></strong>,
+  </p>
+
+  <p>
+    We've received your bulk payment submission<%= " for the following #{@organization_name} event" if @event %>:
+  </p>
+
+  <% if @event %>
+    <div style="text-align: center; background-color: #f3f4f6; border-radius: 6px; padding: 24px; margin: 16px 0;">
+      <% if @event.respond_to?(:pre_title) && @event.pre_title.present? %>
+        <p style="font-size: 14px; font-weight: 600; color: #374151; margin: 0 0 4px; font-family: 'Telefon Bold', sans-serif;">
+          <%= @event.pre_title %>
+        </p>
+      <% end %>
+
+      <h2 style="font-size: 28px; font-weight: bold; color: #166534; margin: 0 0 16px; font-family: Lato, sans-serif;">
+        <%= @event.title %>
+      </h2>
+
+      <p style="font-size: 22px; font-weight: bold; color: #1e3a8c; text-transform: uppercase; margin: 0 0 8px; font-family: Lato, sans-serif;">
+        <%= @event.times(display_day: true, display_date: true) %>
+      </p>
+
+      <% if @event.labelled_cost.present? %>
+        <p style="font-size: 18px; font-weight: bold; color: #1e3a8c; text-transform: uppercase; margin: 0 0 8px; font-family: Lato, sans-serif;">
+          <%= @event.labelled_cost %>
+        </p>
+      <% end %>
+
+      <% if @event.location.present? %>
+        <p style="font-size: 16px; color: #374151; margin: 0 0 8px;">
+          <%= @event.location.name %>
+        </p>
+      <% end %>
+    </div>
+  <% end %>
+
+  <table style="width: 100%; border-collapse: collapse; margin: 16px 0;">
+    <% if @answers["payer_organization"].present? %>
+      <tr>
+        <td style="padding: 6px 0; color: #6b7280; font-size: 14px;">Organization</td>
+        <td style="padding: 6px 0; text-align: right; font-weight: 600;"><%= @answers["payer_organization"] %></td>
+      </tr>
+    <% end %>
+    <% if @answers["number_of_attendees"].present? %>
+      <tr>
+        <td style="padding: 6px 0; color: #6b7280; font-size: 14px;">Number of attendees</td>
+        <td style="padding: 6px 0; text-align: right; font-weight: 600;"><%= @answers["number_of_attendees"] %></td>
+      </tr>
+    <% end %>
+    <% if @answers["payment_method"].present? %>
+      <tr>
+        <td style="padding: 6px 0; color: #6b7280; font-size: 14px;">Payment method</td>
+        <td style="padding: 6px 0; text-align: right; font-weight: 600;"><%= @answers["payment_method"] %></td>
+      </tr>
+    <% end %>
+  </table>
+
+  <% if @attendees.any? %>
+    <p style="margin-bottom: 4px;"><strong>Attendees</strong></p>
+    <table style="width: 100%; border-collapse: collapse; margin: 8px 0 16px;">
+      <thead>
+        <tr>
+          <th style="text-align: left; border-bottom: 1px solid #e5e7eb; padding: 6px; font-size: 13px; color: #6b7280;">Name</th>
+          <th style="text-align: left; border-bottom: 1px solid #e5e7eb; padding: 6px; font-size: 13px; color: #6b7280;">Email</th>
+        </tr>
+      </thead>
+      <tbody>
+        <% @attendees.each do |attendee| %>
+          <tr>
+            <td style="border-bottom: 1px solid #f3f4f6; padding: 6px; font-size: 14px;"><%= [ attendee["first_name"], attendee["last_name"] ].compact_blank.join(" ") %></td>
+            <td style="border-bottom: 1px solid #f3f4f6; padding: 6px; font-size: 14px;"><%= attendee["email"] %></td>
+          </tr>
+        <% end %>
+      </tbody>
+    </table>
+  <% end %>
+</div>
+
+<% if @submission_url %>
+  <p>
+    <a href="<%= @submission_url %>" class="button">View submission</a>
+  </p>
+<% end %>

app/views/event_mailer/bulk_payment_confirmation.text.erb

@@ -0,0 +1,25 @@
+Bulk payment received
+
+Hello <%= @person.full_name %>,
+
+We've received your bulk payment submission<%= " for the following event" if @event %>:
+
+<% if @event %><% if @event.respond_to?(:pre_title) && @event.pre_title.present? %><%= @event.pre_title %>
+<% end %><%= @event.title %>
+<%= @event.times(display_day: true, display_date: true) %>
+<% if @event.location.present? %>Location: <%= @event.location.name %>
+<% end %><% if @event.labelled_cost.present? %><%= @event.labelled_cost %>
+<% end %><% end %>
+<% if @answers["payer_organization"].present? %>Organization: <%= @answers["payer_organization"] %>
+<% end %><% if @answers["number_of_attendees"].present? %>Number of attendees: <%= @answers["number_of_attendees"] %>
+<% end %><% if @answers["payment_method"].present? %>Payment method: <%= @answers["payment_method"] %>
+<% end %>
+<% if @attendees.any? %>Attendees:
+<% @attendees.each do |attendee| %>- <%= [ attendee["first_name"], attendee["last_name"] ].compact_blank.join(" ") %><%= " <#{attendee['email']}>" if attendee["email"].present? %>
+<% end %><% end %>
+<% if @submission_url %>View submission:
+<%= @submission_url %>
+<% end %>
+--
+This is an automated confirmation from <%= @organization_name %>.
+If you did not expect this message, you may ignore it.

app/views/notification_mailer/bulk_payment_confirmation_fyi.html.erb

@@ -0,0 +1,102 @@
+<% profile_url = person_url(@person) %>
+
+<p style="margin-bottom: 6px;">
+  New Bulk Payment
+</p>
+
+<h1 style="margin: 0;">
+  <strong><%= @person.full_name %></strong>
+  (<%= @person.preferred_email %>)
+</h1>
+
+<p style="margin: 4px 0 16px; font-size: 13px; color: #6b7280;">
+  Submitted on
+  <%= @submission.created_at
+                 .in_time_zone("Pacific Time (US & Canada)")
+                 .strftime("%B %-d, %Y at %-l:%M %p %Z") %>
+</p>
+
+<% if @event %>
+  <div style="text-align: center; background-color: #f3f4f6; border-radius: 6px; padding: 24px; margin: 16px 0;">
+    <% if @event.respond_to?(:pre_title) && @event.pre_title.present? %>
+      <p style="font-size: 14px; font-weight: 600; color: #374151; margin: 0 0 4px; font-family: 'Telefon Bold', sans-serif;">
+        <%= @event.pre_title %>
+      </p>
+    <% end %>
+
+    <h2 style="font-size: 28px; font-weight: bold; color: #166534; margin: 0 0 16px; font-family: Lato, sans-serif;">
+      <%= @event.title %>
+    </h2>
+
+    <p style="font-size: 22px; font-weight: bold; color: #1e3a8c; text-transform: uppercase; margin: 0 0 8px; font-family: Lato, sans-serif;">
+      <%= @event.times(display_day: true, display_date: true) %>
+    </p>
+
+    <% if @event.labelled_cost.present? %>
+      <p style="font-size: 18px; font-weight: bold; color: #1e3a8c; text-transform: uppercase; margin: 0 0 8px; font-family: Lato, sans-serif;">
+        <%= @event.labelled_cost %>
+      </p>
+    <% end %>
+  </div>
+<% end %>
+
+<table style="width: 100%; border-collapse: collapse; margin: 16px 0;">
+  <% if @answers["payer_organization"].present? %>
+    <tr>
+      <td style="padding: 6px 0; color: #6b7280; font-size: 14px;">Organization</td>
+      <td style="padding: 6px 0; text-align: right; font-weight: 600;"><%= @answers["payer_organization"] %></td>
+    </tr>
+  <% end %>
+  <% if @answers["payer_phone"].present? %>
+    <tr>
+      <td style="padding: 6px 0; color: #6b7280; font-size: 14px;">Phone</td>
+      <td style="padding: 6px 0; text-align: right; font-weight: 600;"><%= @answers["payer_phone"] %></td>
+    </tr>
+  <% end %>
+  <% if @answers["number_of_attendees"].present? %>
+    <tr>
+      <td style="padding: 6px 0; color: #6b7280; font-size: 14px;">Number of attendees</td>
+      <td style="padding: 6px 0; text-align: right; font-weight: 600;"><%= @answers["number_of_attendees"] %></td>
+    </tr>
+  <% end %>
+  <% if @answers["payment_method"].present? %>
+    <tr>
+      <td style="padding: 6px 0; color: #6b7280; font-size: 14px;">Payment method</td>
+      <td style="padding: 6px 0; text-align: right; font-weight: 600;"><%= @answers["payment_method"] %></td>
+    </tr>
+  <% end %>
+</table>
+
+<% if @attendees.any? %>
+  <p style="margin-bottom: 4px;"><strong>Attendees</strong></p>
+  <table style="width: 100%; border-collapse: collapse; margin: 8px 0 16px;">
+    <thead>
+      <tr>
+        <th style="text-align: left; border-bottom: 1px solid #e5e7eb; padding: 6px; font-size: 13px; color: #6b7280;">Name</th>
+        <th style="text-align: left; border-bottom: 1px solid #e5e7eb; padding: 6px; font-size: 13px; color: #6b7280;">Email</th>
+      </tr>
+    </thead>
+    <tbody>
+      <% @attendees.each do |attendee| %>
+        <tr>
+          <td style="border-bottom: 1px solid #f3f4f6; padding: 6px; font-size: 14px;"><%= [ attendee["first_name"], attendee["last_name"] ].compact_blank.join(" ") %></td>
+          <td style="border-bottom: 1px solid #f3f4f6; padding: 6px; font-size: 14px;"><%= attendee["email"] %></td>
+        </tr>
+      <% end %>
+    </tbody>
+  </table>
+<% end %>
+
+<p>
+  <% if @event %>
+    <a href="<%= event_bulk_payment_url(@event, submission_id: @submission.id) %>"
+       style="display:inline-block;padding:10px 16px;background:#2563eb;color:#ffffff;text-decoration:none;border-radius:6px;font-weight:bold;">
+      View submission
+    </a>
+  <% end %>
+
+  <a href="<%= profile_url %>"
+     style="display:inline-block;background:#e5e7eb;color:#111827;text-decoration:none;padding:10px 16px;border-radius:6px;font-weight:bold;">
+    View profile
+  </a>
+</p>